Just 3 Tips for Uploading Your ID Photo Online for Job Hunting in Japan
More and more Japanese companies now ask applicants to upload an ID photo online, whether through the company's own applicant portal ("My Page") or a major recruiting site.
If you're job hunting, you're probably used to sending photos to friends or posting them on social media.
You might think submitting an ID photo online is the same: "I just upload a picture, right?" But once you try it, there are some surprising pitfalls.
In this article, we've put together what to watch out for when uploading your job-hunting ID photo online!
Tip 1 for Uploading Your Job-Hunting ID Photo: File Format
Check that your photo's file format matches the one the company specifies. Most companies accept ".jpg", ".jpeg" and ".png" files, and the photo data you receive from an ID photo booth or a photo studio is usually in one of these formats.
However, in rare cases a site will not accept PNG files.
To be safe, it's a good idea to compare the format of your file with the format the company asks for.
Tip 2 for Uploading Your Job-Hunting ID Photo: Image Size (Pixels) and Aspect Ratio
Image size is measured in pixels (px).
If the company doesn't give detailed requirements, we recommend 560 px tall × 420 px wide, or 600 px tall × 450 px wide. Just like a printed ID photo, the height-to-width ratio is 4:3.
The data you receive from a studio may not be sized for online submission, so please use this as a guide if you need to resize it yourself.
Smartphone apps that can resize images include "Picsart" and "ibisPaint X".
Tip 3 for Uploading Your Job-Hunting ID Photo: File Size (Data Volume)
Pay attention to file size too. If the file is too large, the upload may fail.
The upper limit differs from company to company, but keeping your file under 2 MB is a good rule of thumb.
You can also compress images with apps or websites.
"Rakko Tools" is one site that can compress images.
Rakko Tools
https://rakko.tools/tools/123/
That covers what to keep in mind when uploading an ID photo online.
These points are a little different from how you normally handle images, so some of you may feel a bit unsure at first.
When you receive photo data for online applications from a photo studio or an ID photo booth, it's a good idea to check the size and file size first. Some shops will also adjust the data to the size you need, so you may want to take advantage of that kind of service.
Of course, at 19 Studio we deliver your ID photo already sized and compressed for online submission. You can upload it with confidence!
- I love writing and I'm currently studying copywriting. I turn the questions our guests often ask and the things I notice in the studio into easy-to-read articles about job-hunting and ID photos, so that even first-timers can understand them.
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