What Should You Keep in Mind for Employee ID ID Photos?

September 7, 2026 September 7, 2026

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There are various occasions when ID photos are needed. When finding a job or changing careers, you may be asked to submit an ID photo for an employee ID card.

This time, we have summarized key points to keep in mind when preparing ID photos for employee cards!

Keep in mind that employee ID cards are used for a long time!

Many companies continue to use the same photo for several years once the employee ID card is made.

You never know if a request to retake the photo will be accepted because you don't like it, and it can be hard to ask in the first place.

To ensure you can submit a satisfactory ID photo, keep these points in mind.

First, Check the Rules for Size, Background, etc.

If the photo size or background color is specified, adhering to those guidelines is a top priority.

Check carefully beforehand to see if there are rules and, if so, what those specific requirements are before taking your photo.

Recently, some companies request employee ID photo data to be submitted online. If there are size specifications for uploading, please inform the photo studio.

At 19Studio, we create photos according to your specified size, so please feel free to let our staff know.

・What should you do when there are no specifications?

When there are no specifications for size, we recommend creating a photo in the standard size for identification photos: 4.5 cm high × 3.5 cm wide.

How About Makeup and Outfits for Employee ID Photos?

・To avoid looking outdated, timeless items are recommended

If you want to avoid looking outdated even after several years of making your employee ID, it is best to avoid trendy makeup and clothing and choose basic items.

・Outfits that give a bright impression + fit business settings are great◎

Employee ID cards are often seen by others, as they are used as security access cards or for HR photos. Follow any dress code if specified, and even if attire is flexible, it is best to keep it within the business casual range.

Also, pay close attention to the neckline design. Turtlenecks or high-neck clothing can make the neck look tight, so slightly open necklines are recommended for a slimming face effect.

If you choose dark-colored clothing, your facial tone tends to look dark. Choosing lighter colors provides a reflector effect that helps your face appear brighter in the photo.

This time, we summarized key points to keep in mind for employee ID photos! Employee IDs are used for a long time and seen by many people. Take a great photo and use a finished picture you have no regrets about!